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Admissions
Pupil level information provided on the Liverpool Schools and EY Provider Portal must not be used for any other purpose than to assist schools with ranking preferences for the normal admissions round. Schools must not share offers with parents prior to national offer day and must not discuss the status of an application prior to national offer day. Schools must not use information to contact parents/guardians prior to national offer day.
Early Years
Details of any organisations with which LCC and DfE share data are contained on LCC and DfE websites, with links from the Privacy Notices.
These websites are updated to reflect any changes in organisations.
Early Years Providers are required to issue a Privacy Notice to every parent.
The Early Years Provider can provide the Privacy Notice to parents at the same time as other communications. For example a parent might receive the Privacy Notice as part of a brochure or induction pack, and it could be posted on the notice board or the provision’s own website for parents. It is anticipated that parents should generally be able to request to see personal information under the Subject Access Provisions (S.7) of the Data Protection Act on behalf of their children.
What are the benefits?
By providing complete and accurate data through the Early Years’ Census / Headcount data collections, we contribute to the continuity of care, learning and support of children within Liverpool. For example, submitting accurate and timely headcount data ensures accuracy of funding for individual children’s free entitlement for 2, 3 & 4 year old children.
Action for all Early Years Providers:
• Add your provision name and provision administrator details into the Privacy Notices.
• The Privacy Notice must be issued to parents of all children, even if they have previously been issued with a privacy notice.
• Good practice would be to attach the privacy notice to your Parent’s Data Collection Forms when these are issued to parents.
• The privacy notice should be issued whenever a new child joins the provision.
• Publish the privacy notice on your provision website and advise parents where they can obtain a copy. The provision should provide a printed copy if requested.
• The privacy notice may also be included in other communications, for example the provision prospectus, newsletters, or the provision’s own website.
• Provisions may include additional information about data they collect (e.g. parental data) in the Privacy Notice, but must not alter the existing wording.